Privacy Policy

1. Introduction

Sikh Federation (Canada) (“we,” “our,” “us”) operates the website https://www.sikhfederation.ca and is committed to protecting the privacy of all members, supporters, employees, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in compliance with the British Columbia Personal Information Protection Act (PIPA).

By accessing or using our website, you agree to the terms of this Privacy Policy.

2. Scope

This Privacy Policy applies to all personal information collected through:

• Our website forms and online services
• Communications via email, phone, or in person
• Membership, event registration, and administrative processes

3. Definition of Personal Information

Personal information means information that can identify an individual, excluding publicly available details such as a person’s name, business title, business phone number, or business email address.

4. Privacy Officer

The Executive Committee of Sikh Federation Canada has designated a Privacy Officer.

• The Privacy Officer reviews the Privacy Policy annually to ensure compliance with PIPA.
• Privacy concerns, breaches, or disputes must be reported to the Privacy Officer for follow-up in accordance with the Federation’s internal policies.

5. Collection of Personal Information

We collect only the personal information necessary for:

• Membership registration and engagement
• Communication with members, supporters, and community partners
• Compliance with regulatory or legal requirements
• Organization of events, programs, and advocacy activities
• Administrative, payroll, and operational needs

We assume consent when information is voluntarily provided for an obvious purpose.

6. Use and Retention of Personal Information

Personal information will only be used for the purposes stated at the time of collection or as permitted by law.

We retain personal information only as long as necessary to fulfill those purposes and meet legal requirements.

7. Disclosure of Personal Information

We may disclose personal information:

• To government agencies, payroll services, insurance providers, or advisors for operational purposes
• To service providers acting on our behalf under confidentiality agreements
• As required by law
• With the individual’s consent

8. Accuracy and Security

We take reasonable steps to ensure personal information is accurate, complete, and up to date.

We protect personal information with appropriate physical, administrative, and technological safeguards to prevent unauthorized access, disclosure, use, or loss.

9. Access and Correction

Individuals have the right to request access to their personal information and to request corrections if it is inaccurate or incomplete. Requests should be directed to the Privacy Officer.

10. Photographs and Media

We may collect, use, and disclose images of members or participants for publications, reports, and online media, subject to consent provided through membership or event registration forms. Consent can be revoked at any time in writing.

11. Third-Party Services and Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted on our website with the effective date indicated.

13. Contact Information

For questions or concerns about this Privacy Policy or our privacy practices, contact:

Sikh Federation Canada

info@sikhfederation.ca

https://www.sikhfederation.ca